§ 3.01.010. Claims against city.

A.

Presentation; Restrictions. Every person having a claim on account against the city, excepting those referred to in this section, shall present their claim in writing to the city manager, stating minutely what the claim is for, specifying each item and date and amount thereof. No demand shall be allowed in favor of any person who is indebted to the city without first considering deduction of such indebtedness. Nothing herein shall be held to apply for the demands of official salaries, which, by expressed provisions or ordinance or resolution, are made in demand against the city.

B.

Filing; Procedure. Claims shall be filed with the city manager, and said claims shall be handled in accordance with the city purchasing policy.

C.

Demands and Payments.

1.

For purposes of this section, in accordance with A.R.S. 9-247, all demands shall be made by purchase orders. The terms "purchase order" and "warrant" shall be synonymous. The terms "check" and "voucher" shall be synonymous.

2.

When any amount is allowed as a demand against the city, a check shall be drawn on the treasury, signed by the mayor or vice-mayor and the city manager or finance director or treasurer, which check shall be delivered to the party in whose favor the same is drawn and presented by him to the treasurer. All checks shall be made payable to the order of the person entitled thereto. Such check may be presented by the assignee, executor, personal representative or administrator of the person to whom the same is drawn.

3.

Checks must specify the liability for which they are drawn and when the same accrued, and must be paid in the order of presentation. If the fund upon which such check is drawn is insufficient to pay the same, such check shall be registered by the treasurer and thereafter paid in the order of its registration as such funds shall become sufficient.

4.

Checks shall be on the form established by resolution of the council.

5.

No check or voucher drawn on the treasurer shall be drawn in favor of any other person than the one to whom the same is due.

6.

Payment for checks, together with accrued interest thereon, shall be made by check drawn by the treasurer on the city depository, which check shall show thereon the number of the check or checks so paid and the amount of accrued interest thereon. When such checks may be returned from the depository as paid, they shall be filed by the treasurer in the records of his office and shall constitute a credit in his favor for the amounts therein stated in all settlements of accounts with the city.

7.

The treasurer of the city shall not pay any check or voucher drawn on her/him unless such check be presented for payment by the person in whose favor such check is drawn, or his assignee, executor, or administrator.

(Ord. NS283, § 3(3-1-1), 2008)

Cross reference

Title 1, chapter 1.07, § 1.07.140.